Administrative Assistant III or IV
3.
8 Houston, TX Houston, TX Full-time Full-time $3,331.
33 a month $3,331.
33 a month 1 day ago 1 day ago 1 day ago Administrative Assistant III or IV - (2401644) Position Information TxDOT's Houston District is seeking an Administrative Assistant to join us to assist with essential office management in the Southeast Harris-Metro region.
Depending on skill level, this employee will perform all facets of the administrative tasks.
Duties will include Time and Attendance monitoring, travel reservation and expense reporting and incoming complaint processing.
TxDOT offers a rewarding blend of professional challenge, teamwork, outstanding training programs, opportunity for growth and advancement, and work/life balance.
Come be part of our team, apply now! Title Minimum Monthly Salary Maximum Monthly Salary Administrative Assistant III (A17) $3,331.
33/mo.
$5,111.
58/mo.
Administrative Assistant IV (A18) $3,543.
42/mo.
$5,639.
25/mo.
The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs.
Minimum Salary:
39,976.
00 Maximum Salary:
67,671.
00 Pay Basis:
Yearly FLSA Status:
Nonexempt Work Locations:
Southeast Harris County Ae 702 FM 1959 Houston 77034 Travel:
Yes, 5 % of the Time Shift:
Day Job Shift Details:
40 Hrs.
/Week Location Flexibility:
Onsite Benefits and Perks At TxDOT, we value employee work-life balance.
In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:
Low Turnover Retirement Pension Alternative Work Schedules Paid Leave/Holidays Health Premiums paid at 100% for full-time employees On the Job Training Tuition Assistance Program Comprehensive Wellness Program/Wellness Leave Incentives Career Development Programs/Opportunities for advancement For a complete list of our total compensation package please visit our website at:
Total Compensation Package To view benefits available to all State of Texas employees visit:
Benefits at a Glance ERS (texas.
gov) Position Description Administrative Assistant III and IV Performs administrative office support-related work for department staff, the general public, and one or more projects and specialized programs.
Work requires contact with high-level managers, executives, governmental officials and private entities.
May serve as a lead worker.
Employees at this level establish their own work plan and priorities to meet set objectives.
Issues are rarely referred to the supervisor but are handled at the occurrence.
Essential Duties:
Administrative Assistant III Receives requests for information, conducts background research, compiles pertinent data, and disseminates information.
Reviews information going to the supervisor and highlights important matters; researches and provides additional information as needed; briefs supervisor on background information needed for meetings.
Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
Coordinates, organizes, and composes meeting agendas.
Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
Coordinates the receipt, sorting, distribution, delivery, pickup of mail and correspondence, to include time-sensitive and confidential documents.
Performs other job responsibilities as assigned.
Administrative Assistant IV Includes all essential duties listed for Administrative Assistant III as well as:
Coordinates front office operations to include responding to telephone calls, email, walk in customers, and routing messages.
Attends meetings with supervisor; takes notes, summarizes, and follows up on any actions that need to take place.
Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.
Maintains records and inventories of materials, supplies and equipment.
Receives new, retires old and records transferred equipment; witnesses and documents the disposal of retired equipment; ships obsolete equipment to a central storage area.
Performs other job responsibilities as assigned.
Minimum
Qualifications:
Administrative Assistant III Education:
High School Grad or Equivalent in general high school studies.
Experience:
3 years administrative or clerical support, customer service, business operations, communications, informational, or related experience.
(Experience can be satisfied by fulltime or prorated parttime equivalent).
College education and/or relevant technical training may be substituted for experience on a year per year basis.
Substitutions for Minimum Qualifications Licenses and Certifications:
Valid driver's license.
This position requires driving a state vehicle.
Administrative Assistant IV Education:
High School Grad or Equivalent in general high school studies.
Experience:
4 years administrative or clerical support, customer service, business operations, communications, informational, or related experience.
(Experience can be satisfied by fulltime or prorated parttime equivalent).
College education and/or relevant technical training may be substituted for experience on a year per year basis.
Substitutions for Minimum Qualifications Licenses and Certifications:
Valid driver's license.
This position requires driving a state vehicle.
Preferred
Qualifications:
Customer Service Experience Professional Phone Communication Etiquette Competencies:
Administrative Assistant III and IV Extensive knowledge of:
Automated record-keeping methods Applicable computer systems and application Expert skill in:
Public relations for maintaining effective working relationships with individuals and groups, both internal and external Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management.
Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency.
Office support procedures including proper business telephone etiquette, internal communication strategies, and using basic office equipment.
Recording notes at meetings Physical Requirements and Working Conditions:
Administrative Assistant III and IV Sedentary work:
Lift up to 10 lbs.
at a time and occasionally carry files/small tools.
Sitting - prolonged periods of time.
Standing - prolonged periods of time.
Repetitive Motion - substantial movements of the wrists, hands, and fingers.
Close Visual Acuity - work includes data/figures; view a computer screen; extensive reading.
Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions:
Standard Conditions of Employment (TxDOT) Job:
Exec/Admin/Clerical/Legal Schedule:
Full-time Employee Status:
Regular Job Type:
Standard Job Level:
Non-Management Job Posting:
Apr 24, 2024, 4:
15:
06 PM Unposting Date:
May 9, 2024, 11:
59:
00 PM State Job Title/s:
Administrative Assistant V, Administrative Assistant VI State Job Code/s:
0158, 0159 Military Occupational Specialty (MOS) TxDOT is committed to hiring veterans.
To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.
S.
Armed Forces have been assigned to each state classification code/title where applicable.
The MOS codes are grouped by occupational category.
To view the MOS codes please click on link below and click on the appropriate occupational category.
https:
//hr.
sao.
texas.
gov/CompensationSystem/JobDescriptions Applicant Information The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace.
We are committed to a diverse and inclusive workplace.
All employment is decided on the basis of qualifications, merit and business need.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.
Please click this link to read the information for applicants:
Additional Applicant Information.
Estimated Salary: $20 to $28 per hour based on qualifications.
8 Houston, TX Houston, TX Full-time Full-time $3,331.
33 a month $3,331.
33 a month 1 day ago 1 day ago 1 day ago Administrative Assistant III or IV - (2401644) Position Information TxDOT's Houston District is seeking an Administrative Assistant to join us to assist with essential office management in the Southeast Harris-Metro region.
Depending on skill level, this employee will perform all facets of the administrative tasks.
Duties will include Time and Attendance monitoring, travel reservation and expense reporting and incoming complaint processing.
TxDOT offers a rewarding blend of professional challenge, teamwork, outstanding training programs, opportunity for growth and advancement, and work/life balance.
Come be part of our team, apply now! Title Minimum Monthly Salary Maximum Monthly Salary Administrative Assistant III (A17) $3,331.
33/mo.
$5,111.
58/mo.
Administrative Assistant IV (A18) $3,543.
42/mo.
$5,639.
25/mo.
The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs.
Minimum Salary:
39,976.
00 Maximum Salary:
67,671.
00 Pay Basis:
Yearly FLSA Status:
Nonexempt Work Locations:
Southeast Harris County Ae 702 FM 1959 Houston 77034 Travel:
Yes, 5 % of the Time Shift:
Day Job Shift Details:
40 Hrs.
/Week Location Flexibility:
Onsite Benefits and Perks At TxDOT, we value employee work-life balance.
In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:
Low Turnover Retirement Pension Alternative Work Schedules Paid Leave/Holidays Health Premiums paid at 100% for full-time employees On the Job Training Tuition Assistance Program Comprehensive Wellness Program/Wellness Leave Incentives Career Development Programs/Opportunities for advancement For a complete list of our total compensation package please visit our website at:
Total Compensation Package To view benefits available to all State of Texas employees visit:
Benefits at a Glance ERS (texas.
gov) Position Description Administrative Assistant III and IV Performs administrative office support-related work for department staff, the general public, and one or more projects and specialized programs.
Work requires contact with high-level managers, executives, governmental officials and private entities.
May serve as a lead worker.
Employees at this level establish their own work plan and priorities to meet set objectives.
Issues are rarely referred to the supervisor but are handled at the occurrence.
Essential Duties:
Administrative Assistant III Receives requests for information, conducts background research, compiles pertinent data, and disseminates information.
Reviews information going to the supervisor and highlights important matters; researches and provides additional information as needed; briefs supervisor on background information needed for meetings.
Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
Coordinates, organizes, and composes meeting agendas.
Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
Coordinates the receipt, sorting, distribution, delivery, pickup of mail and correspondence, to include time-sensitive and confidential documents.
Performs other job responsibilities as assigned.
Administrative Assistant IV Includes all essential duties listed for Administrative Assistant III as well as:
Coordinates front office operations to include responding to telephone calls, email, walk in customers, and routing messages.
Attends meetings with supervisor; takes notes, summarizes, and follows up on any actions that need to take place.
Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.
Maintains records and inventories of materials, supplies and equipment.
Receives new, retires old and records transferred equipment; witnesses and documents the disposal of retired equipment; ships obsolete equipment to a central storage area.
Performs other job responsibilities as assigned.
Minimum
Qualifications:
Administrative Assistant III Education:
High School Grad or Equivalent in general high school studies.
Experience:
3 years administrative or clerical support, customer service, business operations, communications, informational, or related experience.
(Experience can be satisfied by fulltime or prorated parttime equivalent).
College education and/or relevant technical training may be substituted for experience on a year per year basis.
Substitutions for Minimum Qualifications Licenses and Certifications:
Valid driver's license.
This position requires driving a state vehicle.
Administrative Assistant IV Education:
High School Grad or Equivalent in general high school studies.
Experience:
4 years administrative or clerical support, customer service, business operations, communications, informational, or related experience.
(Experience can be satisfied by fulltime or prorated parttime equivalent).
College education and/or relevant technical training may be substituted for experience on a year per year basis.
Substitutions for Minimum Qualifications Licenses and Certifications:
Valid driver's license.
This position requires driving a state vehicle.
Preferred
Qualifications:
Customer Service Experience Professional Phone Communication Etiquette Competencies:
Administrative Assistant III and IV Extensive knowledge of:
Automated record-keeping methods Applicable computer systems and application Expert skill in:
Public relations for maintaining effective working relationships with individuals and groups, both internal and external Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management.
Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency.
Office support procedures including proper business telephone etiquette, internal communication strategies, and using basic office equipment.
Recording notes at meetings Physical Requirements and Working Conditions:
Administrative Assistant III and IV Sedentary work:
Lift up to 10 lbs.
at a time and occasionally carry files/small tools.
Sitting - prolonged periods of time.
Standing - prolonged periods of time.
Repetitive Motion - substantial movements of the wrists, hands, and fingers.
Close Visual Acuity - work includes data/figures; view a computer screen; extensive reading.
Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions:
Standard Conditions of Employment (TxDOT) Job:
Exec/Admin/Clerical/Legal Schedule:
Full-time Employee Status:
Regular Job Type:
Standard Job Level:
Non-Management Job Posting:
Apr 24, 2024, 4:
15:
06 PM Unposting Date:
May 9, 2024, 11:
59:
00 PM State Job Title/s:
Administrative Assistant V, Administrative Assistant VI State Job Code/s:
0158, 0159 Military Occupational Specialty (MOS) TxDOT is committed to hiring veterans.
To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.
S.
Armed Forces have been assigned to each state classification code/title where applicable.
The MOS codes are grouped by occupational category.
To view the MOS codes please click on link below and click on the appropriate occupational category.
https:
//hr.
sao.
texas.
gov/CompensationSystem/JobDescriptions Applicant Information The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace.
We are committed to a diverse and inclusive workplace.
All employment is decided on the basis of qualifications, merit and business need.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.
Please click this link to read the information for applicants:
Additional Applicant Information.
Estimated Salary: $20 to $28 per hour based on qualifications.
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