Coordinator - Harris Health Medical Division (Hybrid Office / Remote)
Houston, TX Houston, TX Full-time Full-time $38,168 - $58,136 a year $38,168 - $58,136 a year Position Description The Purchasing Coordinator must be knowledgeable of all phases of the Harris County purchasing process and be able to communicate and coordinate with departments, vendors, and other Purchasing Department personnel.
The Purchasing Coordinator supports multiple Buyers, Senior Buyers and/or Contracts Administrators.
Duties and
Responsibilities:
Prepare documents supporting the purchasing process including, but not limited to a.
Bid/Request for Proposals (RFP)/Request for Qualifications (RFQ) specifications.
b.
Correspondence (agenda items) to Harris County Commissioners Court, the Harris County Hospital District Board of Managers, or other governing body c.
Correspondence to end user departments and vendors; and d.
Spreadsheets tabulating vendor responses to bids, RFP's, RFO's or RFQ's.
Proofread documents for accuracy.
Process project related bond and insurance documents.
Perform data entry within multiple purchasing systems to update project information.
Scan and index documents into the purchasing records management system on a timely basis.
Communicate project information to end users, vendors and the public as needed.
Distribute agenda items to departments and vendors.
Open bids and responses to RFP's and RFQ's on a rotating basis with other Purchasing Coordinators.
Prepare hardcopy packages of advertised bids, RFP's and RFQ's for advertised projects.
Process purchase orders as requested.
Backup other Purchasing Coordinators.
Other duties assigned by supervisor.
Harris County is an Equal Opportunity Employer https:
//hrrm.
harriscountytx.
gov/Pages/EqualEmploymentOpportunityPlan.
aspx If you need special services or accommodations, please call (713) 274-5445 or email email protected .
This position is subject to a criminal history check.
Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
Requirements Education and
Experience:
High School Diploma or G.
E.
D.
equivalent from an accredited educational institution One (1) - two (2) years of advanced studies or, alternatively Two (2) years of purchasing related experience At least two (2) years of general business experience Knowledge, Skills, and Abilities:
Ability to communicate well with varied levels within the business community, both verbally and in writing Proficient in Microsoft Word and Excel Word processing experience, with a minimum typing skill of 50-wpm Ability to collect, organize, analyze, and interpret numerical data.
Must have excellent math and research skills.
Ability to create and operate Microsoft Excel spreadsheets.
Working proficiency in Microsoft PowerPoint.
NOTE:
Qualifying education, experience, knowledge, and skills must be documented on your job application.
You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration.
See Resume will not be accepted for qualifications.
Preferences Two (2) years of purchasing / procurement related experience General Information Position Type and Typical Hours of Work:
Regular Full-time Monday - Friday 8:
00 A.
M.
- 5:
00 P.
M.
Flexible work schedule Salary:
$38,168.
00 - $58,136.
00 Annually Depends on Qualifications Based on 26 Pay Periods Location:
Harris Health Office Building - 4800 Fournace Place W516, Bellaire, TX 77401 Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
BENEFITS Harris County offers a competitive benefits program, including comprehensive group health and related benefits plan as well as defined benefit retirement plan.
The following list of benefits is offered only to employees in regular (full-time) positions:
Medical Dental Vision Wellness Life Insurance Long-term disability Employee Assistance Program 10 days of vacation each year for the first five (5) years of service.
Accrual rates increase based on years of service.
10 county holidays plus one (1) floating holiday Professional development opportunities Dependent Care Reimbursement Plan Healthcare Reimbursement Account 457 Deferred Compensation Plan The following benefits are also available to regular (full-time) employment and may be available to part-time employees:
Retirement pension (TCDRS) Flexible schedules (varies by department) Transportation Assistance (Metro RideSponsor Program) In accordance with the Harris County Personnel Regulations, Group Health and related benefits are subject to amendment or discontinuance at any time.
Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.
For plan details, visit the Harris County benefits website:
https:
//hrrm.
harriscountytx.
gov/Pages/Medical.
aspx.
Estimated Salary: $20 to $28 per hour based on qualifications.
The Purchasing Coordinator supports multiple Buyers, Senior Buyers and/or Contracts Administrators.
Duties and
Responsibilities:
Prepare documents supporting the purchasing process including, but not limited to a.
Bid/Request for Proposals (RFP)/Request for Qualifications (RFQ) specifications.
b.
Correspondence (agenda items) to Harris County Commissioners Court, the Harris County Hospital District Board of Managers, or other governing body c.
Correspondence to end user departments and vendors; and d.
Spreadsheets tabulating vendor responses to bids, RFP's, RFO's or RFQ's.
Proofread documents for accuracy.
Process project related bond and insurance documents.
Perform data entry within multiple purchasing systems to update project information.
Scan and index documents into the purchasing records management system on a timely basis.
Communicate project information to end users, vendors and the public as needed.
Distribute agenda items to departments and vendors.
Open bids and responses to RFP's and RFQ's on a rotating basis with other Purchasing Coordinators.
Prepare hardcopy packages of advertised bids, RFP's and RFQ's for advertised projects.
Process purchase orders as requested.
Backup other Purchasing Coordinators.
Other duties assigned by supervisor.
Harris County is an Equal Opportunity Employer https:
//hrrm.
harriscountytx.
gov/Pages/EqualEmploymentOpportunityPlan.
aspx If you need special services or accommodations, please call (713) 274-5445 or email email protected .
This position is subject to a criminal history check.
Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
Requirements Education and
Experience:
High School Diploma or G.
E.
D.
equivalent from an accredited educational institution One (1) - two (2) years of advanced studies or, alternatively Two (2) years of purchasing related experience At least two (2) years of general business experience Knowledge, Skills, and Abilities:
Ability to communicate well with varied levels within the business community, both verbally and in writing Proficient in Microsoft Word and Excel Word processing experience, with a minimum typing skill of 50-wpm Ability to collect, organize, analyze, and interpret numerical data.
Must have excellent math and research skills.
Ability to create and operate Microsoft Excel spreadsheets.
Working proficiency in Microsoft PowerPoint.
NOTE:
Qualifying education, experience, knowledge, and skills must be documented on your job application.
You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration.
See Resume will not be accepted for qualifications.
Preferences Two (2) years of purchasing / procurement related experience General Information Position Type and Typical Hours of Work:
Regular Full-time Monday - Friday 8:
00 A.
M.
- 5:
00 P.
M.
Flexible work schedule Salary:
$38,168.
00 - $58,136.
00 Annually Depends on Qualifications Based on 26 Pay Periods Location:
Harris Health Office Building - 4800 Fournace Place W516, Bellaire, TX 77401 Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
BENEFITS Harris County offers a competitive benefits program, including comprehensive group health and related benefits plan as well as defined benefit retirement plan.
The following list of benefits is offered only to employees in regular (full-time) positions:
Medical Dental Vision Wellness Life Insurance Long-term disability Employee Assistance Program 10 days of vacation each year for the first five (5) years of service.
Accrual rates increase based on years of service.
10 county holidays plus one (1) floating holiday Professional development opportunities Dependent Care Reimbursement Plan Healthcare Reimbursement Account 457 Deferred Compensation Plan The following benefits are also available to regular (full-time) employment and may be available to part-time employees:
Retirement pension (TCDRS) Flexible schedules (varies by department) Transportation Assistance (Metro RideSponsor Program) In accordance with the Harris County Personnel Regulations, Group Health and related benefits are subject to amendment or discontinuance at any time.
Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.
For plan details, visit the Harris County benefits website:
https:
//hrrm.
harriscountytx.
gov/Pages/Medical.
aspx.
Estimated Salary: $20 to $28 per hour based on qualifications.
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